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11 October Meeting – COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

Events, SASH / By

Meeting Minutes: COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

TUES, OCTOBER 11, 2022 | 7:00 AM EST

Events

1) Welcome and Introduction

Proposed new members.

All proposed new members were very much welcomed to participate and to become a member of the COPE° working group.

2) Activities and Scope of Work

a) Sub-Group on Review and amend existing IMO Model Course 1.21 PSSR

  • The sub-group working on the PSSR Model Course is having one more meeting for a final review of the documents.
  • The documents are shared together with these meeting notes.
  • We will be having a meeting to discuss the documents for review of the IMO Model Course on PSSR and the documents for submission to HTW9.

  • The way forward of this sub-group on the PSSR Model Course is as follows:

    1. Finalize proposed amendments on requirements for KUPs for STCW Convention Chapter A-VI Table1-4.

    2. Finalize proposed amendments on Model Course 1.21 on PSSR, and use this work as a basis for the further work, both within IMO and outside IMO to develop training material.

    3. Finalize the document for submission for HTW9, including Annex 1 containing the Table1-4 of STCW Chapter A-VI on KUP’s. This document will have language regarding who the ‘course developer’ for the future drafting committee will be. And the process described needs to be based on the revised approach on modelcourse framework revision as mentioned in Circ. MSC-MEPC.2/Circ.15/Rev.1 (of 10 January 2019 / as revised by HTW 7/7)

    4. Future focus can be also on STCW Chapter I – Regulation 14 for Companies (Guidance regarding responsibilities of companies and recommended responsibilities of masters and crew) This regulation will provide a link to future work on the ISM Code. Familiarization Training Requirements in the ISM code: Part A 6.3 and SOLAS CH III/19.4.1

The suggested edits as provided in the document containing the (Knowledge Understanding and Proficiency) KUP’s in STCW Convention Chapter A-VI Table1-4, are based on the suggested edits on the Model Course on PSSR. These edits emerged from the discussions we had while we worked on reviewing the Model Course 1.21 on PSSR. All tracked changes, background information and and comments can be found in the document on the actual model course itself.

b) Evaluate and provide training options

The group will work on the IMO Model Course on PSSR, and remain open to suggestions, collaborations and/or further work. Developing a course on NEMO°, which will be offered free of costs for mariners globally, is one of the plans.

All group members are invited to contribute and work from a shared course-template on Teams, Jillian provided an ADDI model for course design, and the microlearning template she used for NEMO° VTS Essentials course for this purpose.

Harmen van der Ende invited us to develop a workshop together with the Minor on Human Sustainability of Maritime Institute Willem Barentsz together with his colleague Welmoed van der Velde. They also offered to test the updated PSSR course with their students, when we start working on that. Everyone who is willing to contribute or participate in this work is kindly invited, please contact Eva in case you are interested.

c) Harmonizing best practices and guidance documents, industry resources and studies

  • The sub-group on ‘Data Collection, Output and Harmonization’ will have the next meeting on Monday 31 October. The group will be updated for further details.
  • Terms of reference, resource documents and other information can be found in the Teams group folder here.
  • The group agreed on the Terms of reference for this sub-group as follows:

Terms of Reference
Sub-Group on Data Collection, Output and Harmonization

The sub-group on Data Collection, Output and Harmonization will work on:

  • Providing reliable and relatable resources of data to seafarers, maritime employers and other relevant parties.
  • Data analytics to support the work of the working group, by focusing on targeted areas of interest from an evidence-based research perspective.
  • Identification of best practices and indicate areas for further research and advice.
  • Harmonize, specify and package data outputs to make it user-friendly, practicable and commercially attractive.

While noting:

  • The value and acknowledgment of the role that data plays in our work
  • The importance of reliable resources, credibility and professionalism
  • Different kinds of perspectives, goals and approaches
  • The barriers that may arise with collecting data
  • Validation of the data by doing quality checks, methodology checks, source information, etc.

Future actions of this sub-group:

  • Debbie was asked and kindly agreed to chair and coordinate the sub-group, together with Eva.

  • We will create a resources page on the COPE° website, so information will be available more conveniently and more transparent.

  • We will create a guide for resources for the Environmental and Social Governance (ESG) for companies applicable for shipping.

Discussions about the ToR of this group regarding the term ‘commercially attractive’. This was meant to provide companies and organizations with outputs that are attractive to their businesses.

d) Awareness and response

Output relevant for mariners and other maritime professionals will be shared online by means of different channels. The working group will be open to hear the voice of the industry and take information into consideration.

  • Patti and Eva will start up a podcast series. Episodes every two weeks.
  • Next youtube live session is Thursday 13 October at 18.00 UTC.
  • People are invited to participate in these podcasts.
  • People are invited to share the invites and spread awareness.

Actions:

  • Podcast series called “What to do if..” with practical and real conversations.
  • Podcast series with Deep dives with Subject Matter Experts on SASH, consent, boundries, safety, effects on health, root causes, trauma, PSSR model course topics, education, etc.
    • The ‘position paper’ is ready for publication.
    • Pam proposed to create a video about our group in order to highlight our areas of expertise: what does it mean to be an ‘Agent of change’. Show that we have a diverse group of people working on this topic. Highlight best practices and positive actions.

e) Reporting mechanisms and accountability

  • Investigate more about SASH reporting mechanism, accountability, processes, responsibilities and guidance’s.
  • Invite people to think about how we can link language about reporting mechanisms and accountability of the IMO model course 1.21 into the ISM Code and ISPS Code.
  • Include information about the joint IMO/ILO working group, port-based welfare committees, IHMA forum, ICMA or other organizations and might have information.

The joint IMO-ILO Tripartite Working Group will have their first meeting in Geneva (13-16 December) – to identify and address seafarers’ issues and human element. The meeting on 13-16 December is specifically about abandonment of ships and crews. Proposal for this group to consider bullying or harassment.

Actions:
Saleha: Proposal to have a separate meeting about reporting mechanisms. Develop ideas, brainstorming sessions. Our group is the ideal platform to get various people/stakeholders together to discuss.

  • Agenda for this meeting:
    • Brainstorm and share ideas.
    • How to properly equip relevant organizations with the tools needed.
    • Georgia: welcomes help to provide specialized training to people who are assisting people in need of mental health support. Ann: Safer Waves has support guidance and training available.
    • How to get various people/stakeholders together to discuss.
    • How do we deliver this information and talk about it in forums, training, through NEMO°?

3) Any other business

Members of the working group will be participating and talking about the work of our group, in these upcoming conferences:

  • SHIPPINGInsight to be held from October 11-13th in Stamford, CT. In person meeting.
  • Public Health Congress on Maritime Transport and Ports 2022 to be held on 21 and 22 October in Athens. Hybrid meeting. An Abstract was submitted, on the work of this working group: “Psychological safety, bullying, sexual assault and harassment in the maritime sector”. A copy was shared in Teams.
  • Maritime SheEO to be held in Mumbai on November 16th, 2022. Hybrid meeting.

4) Next Meeting

Proposed future meeting days:

  • The next meetings of the COPE° Working group (main group):
    • Tuesday 25 October 2022 at 11.00 UTC
  • The next meeting of the sub-working group on Sub-Group on IMO Model Course 2.21 PSSR:
    • Wednesday 13 October at 07.00 UTC and at 18.00 UTC.
  • The next meeting of the Sub-Group on Data Collection, Output and Harmonization:
    • Monday 31 October
  • The next meeting of the Sub-Group on Reporting mechanisms and accountability
    • Tuesday 1 November at 11.00 UTC

ANNEX A
List of Members and Participants

The members and participates of the COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector are listed below.

*The information in the list is privacy sensitive, and thus will not be published here.*

ANNEX B
Terms of Reference

The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science. COPE° facilitates committed maritime government, non-government, corporate, education, science and technology experts and partners to collaborate and create drivers for change. Members of the working group will be sharing information, ideas, learnings and pooling resources in order to work on:

  1. developing and delivering relevant actions and impactful solutions
  2. drivers for change, in order to tackle the wicked problems present in our world today
  3. solutions to build on an international UN framework to connect the industry to objectives.

The work the COPE° working group will be driven by ethical and humanitarian based values, taking into account:

  1. building on a psychologically safe workplace culture in the maritime sector
  2. the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  3. the issues relating to sexual assault, harassment and bullying in the maritime sector
  4. transparency and integrity
  5. supporting and honoring mariners globally

Comprehensive action to address seafarers’ challenges since the COVID-19 pandemic – A pragmatic approach to human rights at sea

News, Featured News / By

Comprehensive action to address seafarers’ challenges since the COVID-19 pandemic – A pragmatic approach to human rights at sea

Articles

20 September 2022

CHALLENGES AND RISKS CAUSED BY THE COVID-19 PANDEMIC WITHIN THE MARITIME INDUSTRY

The COVID-19 pandemic posed severe challenges for flag states, port authorities, shipping- and crewing companies. Crew changes were severely hindered since international shipping and Governments were unable to facilitate crew changes and unable to respond effectively to these challenges. Restrictions and delays of crew changes and repatriation, including the measures implemented by countries, brought serious operational consequences, and caused a humanitarian crisis at sea.

Consequently, mariners and seafarers faced the risk of extreme fatigue, physical and mental health crises, increasing the risk of maritime casualties that include collisions, allisions and groundings. Maritime labour rights and basic human rights could not be secured and protected. Without humans, ships cannot move goods or provide services. Thus, the crew change crisis highlighted a severe risk for our global supply chain.

In February 2022, the International Labour Organization (ILO), the International Maritime Organization (IMO), UNCTAD and the World Health Organization (WHO) urged governments, the shipping industry and other stakeholders to scale up efforts to safeguard seafarer health and safety to avoid supply chain disruptions during the ongoing pandemic.

Many seafarers today, are still

  • forced to remain working onboard vessels beyond the expiry of their contract
  • unable to go on shore to receive medical treatment or travel freely
  • abandoned by their employers and left isolated on board ships without help or support
  • not given the opportunity to be fully vaccinated against COVID-19
  • not considered to be ‘key workers’

The severe risk for human wellbeing and risks for the global supply chains require further action from all parties concerned worldwide.

Current mandates of UN organizations do not go beyond urging member states to follow UN Resolutions. A holistic approach is needed to ensure that all parties within the maritime industry take action, further pushing UN objective, furthering the mandate of the International Maritime Organization.

“Honor the Mariner”

The people working at the Center for Ocean Policy and Economics (COPE°), The Commonwealth of Dominica Maritime Administration and Northeast Maritime Institute stand firmly in support of the ‘human element’ – what they feel is the most important element of global maritime trade. The purpose and mission of these companies is to provide services to seafarers through a humanitarian approach, providing the opportunity to improve careers and livelihoods.

Reducing the Negative Impact of Seafarers’ Physical Health, Welfare and Well-Being Using COPE° and NEMO°

The Center for Ocean Policy and Economics (COPE°) links academic, corporate, non-governmental, and governmental partners to create impactful solutions. COPE° enables people to work on driving necessary change in the maritime sector, with ethical and humanitarian values guiding those efforts. COPE° is able to facilitate opportunities for change and drive ocean policy and economic development project initiatives to create impactful solutions.

Northeast Maritime Institute offers seafarers the opportunity to be educated, certified, and licensed though online education, simulation and examination tools called NEMO° and HALO°. By providing seafarers globally with these tools and support, NEMO° helps to improve their physical health, welfare and well-being. NEMO° is currently developing online tools to improve the physical health, welfare, and well-being of seafarers, at no additional expense. These tools will create an opportunity for maritime health professionals to offer their services online and globally. This unconditional support will not only benefit people but will also allow for greater operational safety and mental health.

The Commitment of The Commonwealth of Dominica Maritime Administration to Seafarers

The Commonwealth of Dominica Maritime Administration has a strong commitment to serving the seafaring community as a whole. In December 2021, the IMO Assembly adopted Resolution A 32/Res.1160 on “Comprehensive action to address seafarers’ challenges during the COVID-19 pandemic.” This Resolution contains solutions that pertain to ensuring maritime safety, security and environmental protection by reducing the negative impact on seafarersʹ physical health, welfare and well-being.

The initiative of this Resolution started with an Op-Ed article written by Eric R. Dawicki. It resulted in a whitepaper from The Commonwealth of Dominica Maritime Administration, submitted to the 103rd session of the Maritime Safety Committee in May 2021. The paper proposed a five-part commitment to seafarers during the COVID-19 pandemic to facilitate crew changes and repatriation. The Commonwealth of Dominica Maritime Administration presented this document in plenary and received support from other Member States and Organizations during MSC103. Consequently, an Assembly Resolution was drafted and reviewed as a collaborative effort together with the Secretariat and two other IMO Member States.

To emphasize and highlight the need for the urgent objectives set out in the draft Assembly Resolution, Dominica also gathered a total of nine Non-Governmental Organizations to co-sponsor a support paper for submission at MSC104. This paper created a louder voice for the individuals that these NGO’s represent: people who are working in the maritime sector and at sea.

The Dominica delegation also raised the issue during the plenary session of the ILO Special Tripartite Committee of the Maritime Labour Convention, 2006, as amended (MLC, 2006) in April 2021. And took part on drafting the ILO Resolution concerning the implementation and practical application of the MLC, 2006, during the COVID-19 pandemic, and the Resolution concerning COVID-19 vaccination for seafarers. Both ILO Resolutions were adopted during that session of the Committee.

Meanwhile, the draft IMO Assembly resolution was submitted to MSC104 by the IMO Secretariat and reviewed by the Committee for submission to Assembly 32. The IMO Resolution was agreed upon unanimously by all IMO Member States. In December 2021, Resolution A32/Res.1160 was adopted by IMO Assembly.

Resolution A 32/Res.1160 urges Member States and relevant national authorities to:

  1. designate seafarers as ʺkey workersʺ in order to facilitate shore leave and safe and unhindered movement across borders, recognizing relevant documentation carried by seafarers as evidence of this status, which would entail the application of temporary measures including (where possible under relevant law) waivers, exemptions or other relaxations from any visa or documentary requirements;
  2. consider the implementation of the Industry recommended framework of protocols for ensuring safe ship crew changes and travel during the coronavirus (COVID-19) pandemic (MSC.1/Circ.1636/Rev.1, as may be revised);
  3. prioritize vaccination of seafarers, as far as practicable, in their national COVID-19 vaccination programmes, noting the advice of the WHO SAGE Roadmap4 for prioritizing the use of COVID-19 vaccines; and consider extending COVID-19 vaccines to seafarers of other nationalities, taking into account national vaccines supply;
  4. consider exempting seafarers from any national policy requiring proof of COVID-19 vaccination as a condition for entry, taking into account that seafarers should be designated as ʺkey workersʺ and that they travel across borders frequently;
  5. provide seafarers with immediate access to medical care and facilitate medical evacuation of seafarers in need of urgent medical attention when the required medical care cannot be provided either on board or in the port of call.

All IMO Member States and international organizations are urged to bring this resolution to the attention of all parties concerned.

6 September Meeting – COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

Events, SASH / By

Meeting Minutes: COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

TUES, SEPTEMBER 6, 2022 | 7:00 AM EST

Events

1) Welcome and Introduction

New members welcomed to the group.

2) Activities and Scope of Work

a) Sub-Group on Review and amend existing IMO Model Course 1.21 PSSR

  • The sub-group working on the PSSR Model Course will have a meeting on: Tuesday 13 September at 11.00 UTC. Eva will send Jillian the latest version of the documents before the weekend.
  • The way forward of this sub-group on the PSSR Model Course is as follows:
    1. Draft and finalize proposed amendments on requirements for KUPs for STCW Convention, Table A-VI/104
    2. Draft and finalize proposed amendments on Model Course 1.21
    3. Draft document for submission for HTW9
    4. Focus also on STCW Chapter I – Regulation 14 for Companies (Guidance regarding responsibilities of companies and recommended responsibilities of masters and crew) This regulation will provide a link to future work on the ISM Code. Familiarization Training Requirements in the ISM code: Part A 6.3 and SOLAS CH III/19.4.1

b) Evaluate and provide training options

The group will first work on the IMO Model Course on PSSR, and remain open to suggestions, collaborations and/or further work. Developing a course on NEMO°, which will be offered free of costs for mariners globally, is one of the possibilities.

All group members are invited to contribute and work from a shared course-template on Teams, Jillian will be sharing an ADDI model for course design, and the microlearning template she used for NEMO° VTS Essentials course.

Harm van der Ende suggested to test the IMO PSSR model course on the students of MIWB. We could also consider if students from the Master research program could participate in developing the course or provide feedback.

c) Harmonizing best practices and guidance documents, industry resources and studies

  • The sub-group on ‘Data Collection, Output and Harmonization’ will have the first meeting in September. Proposed date: 15 September at 15.00 UTC.
  • Terms of reference, resource documents and other information can be found in the Teams group folder here.
  •  The group agreed on the Terms of reference for this sub-group as follows:

Terms of Reference
Sub-Group on Data Collection, Output and Harmonization

The sub-group on Data Collection, Output and Harmonization will work on:

  • Providing reliable and relatable resources of data to seafarers, maritime employers and other relevant parties.
  • Data analytics to support the work of the working group, by focusing on targeted areas of interest from an evidence-based research perspective.
  • Identification of best practices and indicate areas for further research and advice.
  • Harmonize, specify and package data outputs to make it user-friendly, practicable and commercially attractive.

While noting:

  • The value and acknowledgment of the role that data plays in our work
  • The importance of reliable resources, credibility and professionalism
  • Different kinds of perspectives, goals and approaches
  • The barriers that may arise with collecting data
  • Validation of the data by doing quality checks, methodology checks, source information, etc.

Future actions of this sub-group:

  • Debbie was asked and kindly agreed to chair and coordinate the sub-group
  • We will create a resources page on the COPE° website, so information will be available more conveniently and more transparent.
  • We will create a guide for resources for the Environmental and Social Governance (ESG) for companies applicable for shipping.

d) Awareness and response

Output relevant for mariners and other maritime professionals will be shared online by means of different channels. The working group will be open to hear the voice of the industry and take information into consideration.

Video and Social Media

  • Patti and Eva shared the idea about making a podcast with episodes on different kinds of topics realting to psychological safety, mental health, etc. to draw a bigger picture, different pieces of this puzzle can be discussed with expert duos of this working group. People are hereby invited to join and participate. Episodes should be short and to the point, 10-15 minutes.
  • Pam, Harry and the Saudi Arabia team are working on writing a ‘position paper’, that we can publish to several maritime outlets. To inform what we are doing, to create awareness. Facilitating change.
  • Logo’s of members of the working group can be used either on the final page of the positions paper to show the breadth of support for the working group and used as part of the infographics etc.
  • Pam proposed to create a video about our group in order to highlight our areas of expertise: what does it mean to be an ‘Agent of change’. Show that we have a diverse group of people working on this topic. Highlight best practices and positive actions.

Action: Members are requested to share the logo of their organization/company or to share their names, so this can be shared for exposure purposes.

e) Reporting mechanisms and accountability

  • Investigate more about SASH reporting mechanism, accountability, processes, responsibilities and guidance’s.
  • Invite people to think about how we can link language about reporting mechanisms and accountability of the IMO model course 1.21 into the ISM Code and ISPS Code.
  • Include information about the joint IMO/IMO working group, port-based welfare committees, IHMA forum, ICMA or other organizations and might have information.

Sabrina received feedback from the IMHA Executive Committee, which was shared with the group by email. And asked what further work might be needed as the link between port and ships.

The group shared stories, experiences, and insights around the topic regarding:

Seafarer welfare support and network in ports, what is the role of different organizations, authorities. And what is the link between organizations. There should be continuity and support, procedures and reporting mechanisms that are in place. People in ports sometimes don’t know what to do to help victims of SASH (or don’t care). Inconsistency makes it unsafe for victims.
Involve men to participate in the process of behavioral changes and bigger awareness and understanding. Using the perspective from of all people involved, to achieve more consciousness.

Reporting or formal complaint is also an issue – what is the root of this behavior/decision?
Being a victim and a minority, having coping mechanisms. Feeling fear influences decisions and behaviours. Discussed the importance of allyship and (senior) leadership. Education is important. Awareness that certain behavior is hurtful or harming someone else. Cultural differences.

  • Proposal to have a separate meeting about reporting mechanisms. Develop ideas, brainstorming sessions. Meeting date/time will be discussed in due time.
  • Eva will see if we can cut a video/podcast from this recording, since valuable insights and discussions were shared.

3) Any other business

Members of the working group will be participating and talking about the work of our group, in these upcoming conferences:

  • SHIPPINGInsight to be held from October 11-13th in Stamford, CT. In person meeting.
  • Public Health Congress on Maritime Transport and Ports 2022 to be held on 21 and 22 October in Athens. Hybrid meeting. An Abstract was submitted, on the work of this working group: “Psychological safety, bullying, sexual assault and harassment in the maritime sector”. A copy was shared in Teams.
  • Maritime SheEO to be held in Mumbai on November 16th, 2022. Hybrid meeting.

4) Next Meeting

Proposed future meeting days:
The next meetings of the COPE° Working group (main group):

  • Tuesday 20 September 2022 at 11.00 UTC
  • Tuesday 11 October 2022 at 11.00 UTC
  • Tuesday 25 October 2022 at 11.00 UTC
    (MSC106 starts 31 October)

The next meeting of the sub-working group on Sub-Group on IMO Model Course 2.21 PSSR:

  • Tuesday 13 September, 11.00 UTC.

The next meeting of the Sub-Group on Data Collection, Output and Harmonization:

  • [Proposed date:] 15 September at 15.00 UTC.
    (Meeting invite link will be share by email, once date/time is confirmed with group members.)

ANNEX A
List of Members and Participants

The members and participates of the COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector are listed below.

*The information in the list is privacy sensitive, and thus will not be published here.*

ANNEX B
Terms of Reference

The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science. COPE° facilitates committed maritime government, non-government, corporate, education, science and technology experts and partners to collaborate and create drivers for change. Members of the working group will be sharing information, ideas, learnings and pooling resources in order to work on:

  1. developing and delivering relevant actions and impactful solutions
  2. drivers for change, in order to tackle the wicked problems present in our world today
  3. solutions to build on an international UN framework to connect the industry to objectives.

The work the COPE° working group will be driven by ethical and humanitarian based values, taking into account:

  1. building on a psychologically safe workplace culture in the maritime sector
  2. the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  3. the issues relating to sexual assault, harassment and bullying in the maritime sector
  4. transparency and integrity
  5. supporting and honoring mariners globally

26 July Meeting – COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

Events, SASH / By

Meeting Minutes: COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

TUES, JULY 5, 2022 | 6:00 AM EST

Events

1) Welcome and Introduction

New members that were welcomed.

2) Activities and Scope of Work

a) Sub-Group on Review and amend existing IMO Model Course 1.21 PSSR

  • The sub-group working on the PSSR Model Course is paused for a bit, to give everyone the opportunity to review the documents during the summer.
  • Eva Lianne will finalize the draft the document for submission for HTW9, and share that on Teams.
  • The way forward of this sub-group on the PSSR Model Course is as follows:
    1. Draft and finalize proposed amendments on requirements for KUPs for STCW Convention, Table A-VI/104
    2. Draft and finalize proposed amendments on Model Course 1.21
    3. Draft document for submission for HTW9
    4. Focus also on STCW Chapter I – Regulation 14 for Companies (Guidance regarding responsibilities of companies and recommended responsibilities of masters and crew) This regulation will provide a link to future work on the ISM Code. Familiarization Training Requirements in the ISM code: Part A 6.3 and SOLAS CH III/19.4.1

b) Evaluate and provide training options

The group will first work on the IMO Model Course on PSSR, and remain open to suggestions, collaborations and/or further work. Developing a course on NEMO°, which will be offered free of costs for mariners globally, is one of the possibilities.

All group members are invited to contribute and work from a shared course-template on Teams, when they have expertise and time available.

c) Harmonizing best practices and guidance documents, industry resources and studies

  • Update from the sub-group on ‘Data Collection, Output and Harmonization’
  • The group agreed on the Terms of reference for this sub-group as follows:

Terms of Reference
Sub-Group on Data Collection, Output and Harmonization

The sub-group on Data Collection, Output and Harmonization will work on:

  • Providing reliable and relatable resources of data to seafarers, maritime employers and other relevant parties.
  • Data analytics to support the work of the working group, by focusing on targeted areas of interest from an evidence-based research perspective.
  • Identification of best practices and indicate areas for further research and advice.
  • Harmonize, specify and package data outputs to make it user-friendly, practicable and commercially attractive.

While noting:

  • The value and acknowledgment of the role that data plays in our work,
  • The importance of reliable resources, credibility and professionalism
  • Different kinds of perspectives, goals and approaches.
  • The barriers that may arise with collecting data.
  • Validation of the data by doing quality checks, methodology checks, source information, etc.

Future actions of this sub-group:

  • Debbie was asked and kindly agreed to chair and coordinate the sub-group
  • Next meeting of the sub-group will be planned in September
  • We will create a resources page on the COPE° website, so information will be available more conveniently and more transparent.
  • We will create a guide for resources for the Environmental and Social Governance (ESG) for companies applicable for shipping.

d) Awareness and response

Output relevant for mariners and other maritime professionals will be shared online by means on different channels. The working group will be open to hear the voice of the industry and take information into consideration.

Video and Social Media

  • Live YouTube sessions and/or podcast episodes
  • Create a video about our group in order to highlight our areas of expertise: what does is mean to be an ‘Agent of change’
  • Write a ‘position paper’, that we can publish to several maritime outlets. To inform what we are doing, to create awareness. Facilitating change.
  • Highlight best practices and positive actions.

  • Show that we have a diverse group of people working on this topic.

 

Public health congress on maritime transport:
Debbie invited us to introduce our work at the “Public Health Congress on Maritime Transport and Ports 2022: sailing to the post-COVID-19 era.” We are invited to show a short presentation at the congress to draw attention to our group, work and purpose. We have to submit a 250 words abstract before 5 August.

Position paper:

  • Write a ‘position paper’, that we can publish to several maritime outlets. To inform what we are doing, to create awareness. Facilitating change.
  • The Saudi Arabia team and Pam will start with drafting the position paper with our visions and goals.
  • Two versions are created: a one-page targeted for seafarers, and a longer scientific 3-4 page for policy makers and maritime industry.
  • The paper could be shared amongst the industry and relevant conferences, events.
  • More content can arise from this paper: infographics, explainers, presentations, etc
  • Logo’s of members of the working group can be used either on the final page of the positions paper to show the breadth of support for the working group and used as part of the infographics etc.

e) Reporting mechanisms and accountability

  • Investigate more about SASH reporting mechanism, accountability, processes, responsibilities and guidance’s.
  • Invite people to think about how we can link language about reporting mechanisms and accountability of the IMO model course 1.21 into the ISM Code and ISPS Code.
  • Include information about IMO/IMO working group, port-based welfare committees, IHMA forum, ICMA or other organizations and might have information.

Information from the joint IMO/IMO working group was shared, arising from the IMO Council meeting of last week. The following Governments were presented as representatives to the JTWG: Bahamas, France, Panama, Philippines, South Africa, Sweden, Thailand and United States for the task concerning bullying and harassment in the maritime sector, including sexual assault and sexual harassment.
Bahamas, United States and ITF are both member of our COPE° working group, as well as this JTWG from IMO/ILO.

3) Any other business

Sanjam invited us to introduce our work at the third Maritime SheEO conference to be held in Mumbai on November 16th, 2022. This shall be the first conference to be held in person and live-streamed globally.
The second Maritime SheEO conference held on November 23rd 2021, saw an equally impressive 3500+ participants, and 130 speakers and covered important issues relating to diversity and sustainability.

4) Next Meeting

Proposed to meet on Tuesday 16 August 2022 11.00 UTC using the Zoom platform.

Proposed future meeting days:

  • Tuesday 6 September 2022
  • Tuesday 20 September 2022

ANNEX A
List of Members and Participants

The members and participates of the COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector are listed below.

*The information in the list is privacy sensitive, and thus will not be published here.*

ANNEX B
Terms of Reference

The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science. COPE° facilitates committed maritime government, non-government, corporate, education, science and technology experts and partners to collaborate and create drivers for change. Members of the working group will be sharing information, ideas, learnings and pooling resources in order to work on:

  1. developing and delivering relevant actions and impactful solutions
  2. drivers for change, in order to tackle the wicked problems present in our world today
  3. solutions to build on an international UN framework to connect the industry to objectives.

The work the COPE° working group will be driven by ethical and humanitarian based values, taking into account:

  1. building on a psychologically safe workplace culture in the maritime sector
  2. the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  3. the issues relating to sexual assault, harassment and bullying in the maritime sector
  4. transparency and integrity
  5. supporting and honoring mariners globally

5 July Meeting – COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

Events, SASH / By

Meeting Minutes: COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

TUES, JULY 5, 2022 | 6:00 AM EST

Events

1) Welcome and Introduction

2) Activities and Scope of Work

a) Sub-Group on Review and amend existing IMO Model Course 1.21 PSSR

  • The sub-group working on the PSSR Model Course is paused for a bit, to give everyone the opportunity to review the documents during the summer.
  • Eva Lianne will finalize the draft the document for submission for HTW9, and share that on Teams.
  • The way forward of this sub-group on the PSSR Model Course is as follows:
    1. Draft and finalize proposed amendments on requirements for KUPs for STCW Convention, Table A-VI/104
    2. Draft and finalize proposed amendments on Model Course 1.21
    3. Draft document for submission for HTW9
    4. Focus also on STCW Chapter I – Regulation 14 for Companies (Guidance regarding responsibilities of companies and recommended responsibilities of masters and crew) This regulation will provide a link to future work on the ISM Code. Familiarization Training Requirements in the ISM code: Part A 6.3 and SOLAS CH III/19.4.1

b) Evaluate and provide training options

The group will first work on the IMO Model Course on PSSR, and remain open to suggestions, collaborations and/or further work. Developing a course on NEMO°, which will be offered free of costs for mariners globally, is one of the plans.

c) Harmonizing best practices and guidance documents, industry resources and studies

  • Update from the sub-group on ‘Data Collection, Output and Harmonization’
  • The group agreed on the Terms of reference for this sub-group as follows:

Terms of Reference
Sub-Group on Data Collection, Output and Harmonization

The sub-group on Data Collection, Output and Harmonization will work on:

  • Providing reliable and relatable resources of data to seafarers, maritime employers and other relevant parties.
  • Data analytics to support the work of the working group, by focusing on targeted areas of interest from an evidence-based research perspective.
  • Identification of best practices and indicate areas for further research and advice.
  • Harmonize, specify and package data outputs to make it user-friendly, practicable and commercially attractive.

While noting:

  • The value and acknowledgment of the role that data plays in our work,
  • The importance of reliable resources, credibility and professionalism
  • Different kinds of perspectives, goals and approaches.
  • The barriers that may arise with collecting data.
  • Validation of the data by doing quality checks, methodology checks, source information, etc.

Future actions of this sub-group:

  • Debbie was asked and kindly agreed to chair and coordinate the sub-group
  • Next meeting of the sub-group will be planned in September
  • We will create a resources page on the COPE° website, so information will be available more conveniently and more transparent.
  • We will create a guide for resources for the Environmental and Social Governance (ESG) for companies applicable for shipping.

d) Awareness and response

Output relevant for mariners and other maritime professionals will be shared online by means on different channels. The working group will be open to hear the voice of the industry and take information into consideration.

  • Live YouTube sessions and/or podcast episodes
  • Create a video about our group in order to highlight our areas of expertise: what does is mean to be an ‘Agent of change’
  • Write a ‘position paper’, that we can publish to several maritime outlets. To inform what we are doing, to create awareness. Facilitating change.
  • Highlight best practices and positive actions.

e) Reporting mechanisms and accountability

  • Investigate more about SASH reporting mechanism, accountability, processes, responsibilities and guidance’s.
  • Invite people to think about how we can link language about reporting mechanisms and accountability of the IMO model course 1.21 into the ISM Code and ISPS Code.
  • Include information about IMO/IMO working group, port-based welfare committees, IHMA forum, ICMA or other organizations and might have information.

3) Any other business

Debbie requested to share information regarding “Public Health Congress on Maritime Transport and Ports 2022: sailing to the post-COVID-19 era.”  Taking place on 21-22 October 2022 in Athens, Greece, in an hybrid format.  https://shipsancongress2022.eu/ Find brochure in email attached.

4) Next Meeting

Proposed to meet on Tuesday 26 July 2022 11.00 UTC using the Zoom platform.

Proposed future meeting days:

  • Tuesday 16 August 2022
  • Tuesday 6 September 2022
  • Tuesday 20 September 2022

ANNEX A
List of Members and Participants

The members and participates of the COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector are listed below.

*The information in the list is privacy sensitive, and thus will not be published here.*

ANNEX B
Terms of Reference

The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science. COPE° facilitates committed maritime government, non-government, corporate, education, science and technology experts and partners to collaborate and create drivers for change. Members of the working group will be sharing information, ideas, learnings and pooling resources in order to work on:

  1. developing and delivering relevant actions and impactful solutions
  2. drivers for change, in order to tackle the wicked problems present in our world today
  3. solutions to build on an international UN framework to connect the industry to objectives.

The work the COPE° working group will be driven by ethical and humanitarian based values, taking into account:

  1. building on a psychologically safe workplace culture in the maritime sector
  2. the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  3. the issues relating to sexual assault, harassment and bullying in the maritime sector
  4. transparency and integrity
  5. supporting and honoring mariners globally

31 May Meeting – COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

Events, SASH / By

Meeting Minutes: COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

TUES, MAY 31, 2022 | 6:00 AM EST

Events

1) Welcome and Introduction

The group would like to hear more about this initiative.

2) Activities and Scope of Work

a) Sub-Group on Review and amend existing IMO Model Course 1.21 PSSR

  • Next meeting of the sub-group is planned on 8 June at 11.00 UTC
  • Jillian will host this meeting of the sub-group
  • Eva will send the latest, cleaned up version of our work to the group when Jillian has finished her notes and comments in the document.
  • The final review of the PSSR Model Course needs to be finished before November 2022, since the deadline for submission for HTW is in Feb 2023, and MSC107 will be in May 2023.
  • The group will receive a template with notes and advice on the content of the document: 1) background on the process to develop the changes to the Convention and the model course (i.e. experts, etc.); 2) amendments to the Convention KUPs; 3) changes to the model course. Concentrate on the development of the IMO submission. In her opinion, the document will get support.
  • Advice and input were given on the submission to IMO on PSSR:
    • Pull the Knowledge Understanding and Proficiencies (KUP’s) from the already developed changes to the model course.
    • Focus also on STCW Chapter I Regulation 14 for Companies (Guidance regarding responsibilities of companies and recommended responsibilities of masters and crew). This regulation will provide a link to the ISM Code.

b) Evaluate and provide training options

  • The group agreed to first work on the IMO Model Course on PSSR, and remain open to suggestions, collaborations and/or further work.
  • Designing courses on NEMO°, available totally free of charge. Investigating other training options. Taking into account. Minimum standards and Advanced standards. Listing out different kinds of outputs for parties to consider and opportunities for user groups.

c) Harmonizing best practices and guidance documents, industry resources and studies

  • The group decided to start a sub-group on ‘Data Collection, Output and Harmonization.’ Individuals have already taken initiative and started describing the scope of work for this sub-group.
  • Information on activities of the joint ILO/IMO working group. The hope is that the group is able to start working together near the end of this year.
  • Trafficking at sea. As discussed during our previous meeting, Debbie thinks that even though trafficking is a very important topic, it lies outside of the scope of the current initiative. The group decided to keep this topic on the agenda and invites members to share ideas about a way forward.

d) Awareness and response

Output relevant for mariners and other maritime professionals will be shared online by means on different channels. The working group will be open to hear the voice of the industry and take information into consideration.

  • Ideas for live YouTube sessions and/or podcast episodes:
    • Create the next live session with seafarers.
    • Share ‘nuggets’ on specific actionable items that people can do today
    • Attend external podcasts
    • Create a guide for resources for the Environmental and Social Governance (ESG) for companies applicable for shipping
    • Voices all around should be heard, all across the industry.
  • Create a video about our group in order to highlight our areas of expertise: what does is mean to be an ‘Agent of change’
  • Write a ‘position paper’, that we can publish to several maritime outlets as well as scientific journals to inform what we are doing and to create awareness – facilitating change.
  • Highlight best practices and positive actions (it is not all about doom and gloom)
  • Content should obtain: Validation, Game-plan, Push for change.

Other ideas:

  • Create a resources page on the COPE° website, so information will be available more conveniently and more transparent.
  • Create a guide for resources for the Environmental and Social Governance (ESG) for companies applicable for shipping. (Eva will put this on the scope of work for the sub-group on ‘Data Collection, Output and Harmonization’)

e) Reporting mechanisms and accountability

  • The group discussed how to link language about psychological safety, DEIA and SASH that is used in the IMO model course 1.21 on PSSR to the ISM Code and ISPS Code. Concerns were raised that ISPS may not be the right instrument to address this issue since it deals with security issues only and not personnel or human resource issues. However; there may be issues in the periphery that need to be address.
  • We can gather information that is done from our work on the PSSR Model Course, and use it for our future work to implement language on the ISM code and ISPS code.
  • The proposal to start a sub-group on ‘ISM and ISPS Code’ is postponed for now. We should first focus on the Model Course and way forward within IMO. Eva will make sure language and information about this is saved in the COPE° Teams Group.
  • Investigate more about SASH reporting mechanism, accountability, processes, responsibilities, and guidance’s.
  • Include information about port-based welfare committees, IHMA forum, ICMA or other organizations and might have information.

3) Information on activities of the joint ILO/IMO working group

The hope is that the group is able to start working together withITF, ICS, IMO and ILO near the end of this year.

4) Decisions and Take-Aways

  • Continue the review of PSSR Model Course 1.21 on 8 June at 11.00 UTC.
  • Sub-groups coalition is created to work on ‘Data Collection, Output and Harmonization’.
  • Focus on creating content, video and consider writing a paper on our work and our ‘Agents for change’.
  • Upload spreadsheet in COPE° Teams Group with ‘links and blurbs’.
  • Create a resources page on the COPE° website.

5) Next Meeting

Proposed to meet on Tuesday 14 June – 11.00 UTC

Proposed future meeting days:

  • Tuesday 05 July 2022
  • Tuesday 29 July 2022

ANNEX A
List of Members and Participants

The members and participates of the COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector are listed below.

*The information in the list is privacy sensitive, and thus will not be published here.*

ANNEX B
Terms of Reference

The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science. COPE° facilitates committed maritime government, non-government, corporate, education, science and technology experts and partners to collaborate and create drivers for change. Members of the working group will be sharing information, ideas, learnings and pooling resources in order to work on:

  1. developing and delivering relevant actions and impactful solutions
  2. drivers for change, in order to tackle the wicked problems present in our world today
  3. solutions to build on an international UN framework to connect the industry to objectives.

The work the COPE° working group will be driven by ethical and humanitarian based values, taking into account:

  1. building on a psychologically safe workplace culture in the maritime sector
  2. the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  3. the issues relating to sexual assault, harassment and bullying in the maritime sector
  4. transparency and integrity
  5. supporting and honoring mariners globally

IMO Prioritizes STCW training provisions addressing bullying and harassment in the maritime sector

News, Featured News / By

IMO Prioritizes STCW training provisions addressing bullying and harassment in the maritime sector

Articles

18 May 2022

Model Course development and IMO/ILO tripartite working group formed to progress solutions

At a recent meeting of the International Maritime Organization’s Maritime Safety Committee (MSC), the interests of the people – the seafarers – were recognized with the highest of priority to create a safer work culture on board ships for all mariners in support of human element aspects of diversity, equality, equity and inclusion.

In late April, the 105th session of the Maritime Safety Committee supported and approved a proposal to revise and amend Model Course 1.21 on Personal Safety and Social Responsibility to include elements of psychological safety and to deal with trauma and trauma response. The Committee instructed the HTW (Human Element, Training and Watchkeeping) Sub-Committee to develop and finalize, as a matter of priority, STCW (Standards of Training, Certification and Watchkeeping) training provisions addressing bullying and harassment in the maritime sector, including sexual assault and sexual harassment. This work is going to be part of the “Comprehensive review of the 1978 STCW Convention and Code.”

It is rare that an IMO Model Course is taken forward with priority and is developed and amended in such a short timeframe. The urgency in development and finalization of STCW training provisions on bullying and harassment in the maritime sector rises from emerging and ongoing issues related to personal safety onboard vessels. Repeated issues of sexual assault and sexual harassment occur in the maritime sector, across all cultures, demographics, socio-economic groups and ages, in the same way as they do in wider society. These illegal behaviors and trends affect seafarers’ short- and long-term mental health, safety and well-being which in turn affects recruitment and attrition rates of seafarers.

In addition to instructing the development and finalization of an IMO Model Course on Personal Safety and Social Responsibility, the MSC designated a joint IMO/ILO tripartite working group on the issues. The objective of this joint group is to ensure a safe workplace for seafarers by tackling bullying and harassment in the maritime sector. This group will also work on providing recommendations for future steps, including the development of legislation, mechanisms and policies, and the launching of awareness campaigns by relevant stakeholders aimed at reporting and addressing these matters.

The positive response of IMO member states and Organizations on this topic demonstrates the recognition of a pervasive problem on many ships and a continued commitment to a vibrant, safe and supportive maritime industry.

The work emerged from a paper by the Commonwealth of Dominica submitted to the Sub Committee on Human Element Training and Watchkeeping in January 2022. A second paper, submitted to the Maritime Safety Committee in April 2022, was submitted by the Commonwealth of Dominica, Saudi Arabia, Turkey, ICHCA, IFSMA, InterManager, AMPP and IIMA. These documents raised awareness for the issue and proposed to amend and revise the IMO Model Course on Personal Safety and Social Responsibility (PSSR).

Revisions of the IMO Model Course on PSSR include expanding existing training on safe working practices, as well as including elements of psychological safety in effective communications and healthy human relationships on board ships to include and dealing with trauma and trauma response. The co-sponsors proposed to create a framework that establishes behavioral norms and supports a psychologically safe and just culture in the maritime sector to provide a safer working environment for all.

Since raising the issue at IMO in January 2022, a broader group of stakeholders started to collaborate to further refine the work in a COPE° (Center for Ocean Policy and Economics -a subset of The Northeast Maritime Institute) Working Group. This “COPE° Working Group on Psychological Safety and Sexual Assault and harassment in the Maritime Sector”, uses the UN framework to work on solutions to connect the industry objectives set out. Members of this COPE° working group include representatives from delegations of Saudi Arabia, Turkey, Bahamas, and Brazil, along with large maritime industry company representatives, and several maritime NGO’s including WISTA (Women’s International Shipping and Trading Association), IHMA (International Harbor Masters Association), ISWAN (International Seafarers Welfare and Assistance Network) as well as subject matter experts on psychology, education and maritime safety who are sharing information, ideas, learnings and pooling resources.

The COPE° working group is driven by ethical and humanitarian-based values. Next to the work on the IMO Model Course, the group will work to evaluate and provide training options, designing free courses on Northeast Maritime Online (NEMO°) and investigating other training options. Harmonizing best practices, guidance documents, industry resources and studies are also part of the scope. Lastly, the group is focusing on raising awareness and is open to hear the voices of all people working in the maritime industry.

The work and plenary interventions of the COPE° working group at IMO inspired and incited other IMO member states and organizations to act. This resulted in the submission of several other papers for MSC105 on the same subject matter. The proposals in these papers resulted the designation of a joint IMO/ILO tripartite working group.

The positive outcome of the Maritime Safety Committee, and the historical decision to take this work forward with priority, demonstrates that there is support for honoring mariners globally. It shows that there is a way to facilitate procedures and the work of the IMO work to support the people it serves in a timely fashion.

The COPE° working group has already begun meeting to revise the Model and is expected to yield a work product for the next meeting of the HTW Sub-Committee, in view for adoption by MSC107 in May 2023. The meeting dates for the IMO/ILO tripartite are still to be identified.

For more information on the COPE° Working Group, or to contribute towards its work, contact Eva Lianne Veldkamp at [email protected].

About the COPE° Working Group
The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science.

The group is working on:

  • developing and delivering relevant actions and impactful solutions
  • drivers for change, in order to tackle the wicked problems present in our world today
  • solutions to build on an international UN framework to connect the industry to objectives.

Taking into account:

  • building on a psychologically safe workplace culture in the maritime sector
  • the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  • the issues relating to sexual assault, harassment and bullying in the maritime sector
  • transparency and integrity
  • supporting and honoring mariners globally
Learn More

3 May Meeting – COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

Events, SASH / By

Meeting Minutes: COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

TUES, MAY 3, 2022 | 6:00 AM EST

Events

1) Welcome and Introduction

Activities since last meeting:

  • The group discussed the very positive outcome from MSC105. Great gratitude and thankfulness was expressed to all participants of this group. It is truly unique that the IMO Model Course on PSSR is taken forward with priority, and is developed and amended in such a short timeframe.
  • The group discussed how we can mitigate possible roadblocks and advocacy against the work we are doing:
    • Some negative remarks were made during the IMO plenary discussions regarding policy and procedure. Delegations of Saudi Arabia, Dominica and others intervened during plenary and stated that policy and procedure must serve the people. We have to support people, and it is important to do this work now.
    • A remark was made that sometimes these types of topics are ‘hijacked’ by companies or organizations for political aim or marketing reasons.
    • The Terms of Reference of our group clearly states that the COPE° working group will be driven by ethical and humanitarian based values. Informing skeptics, being transparent about our intentions and continuing our efforts with an open mind will hopefully help getting people on board and collaborate on the main goals we wish to achieve to improve the situation.
  • The group quickly reflected on two YouTube live sessions last week.

Several organizations and IMO Member States showed interest in our group and requested to join:

  • ITF requested to join, the group agreed.
  • UAE, Egypt and Panama requested information following the MSC meeting last week. We are happy to inform anyone who is interested about our work. Meeting notes, terms of reference and other information is available on the website or COPE° and people are very welcomed to share.

The Bahamas delegation informed the group about the upcoming ILO meeting on revision of the MLC2006. He will update the group on what was discussed in this ILO meeting on our next session.

2) Activities and Scope of Work

a) Sub-Group on Review and amend existing IMO Model Course 1.21 PSSR

Together with documents from other delegations, document MSC105/16/4, submitted to IMO Maritime Safety Committee by Dominica, Turkey, Saudi Arabia, InterManager, IIMA, ICHCA International, IFSMA, AMPP was discussed by MSC105 on 26 April 2022.

From the draft Report of MSC105 – WP.1:

  • 16.18 Taking into account the actions already taken in relation to the JTWG to identify and address seafarers’ issues and the human element (see paragraph 16.14), the Committee:
    • .1 confirmed that the JTWG should consider the development of training provisions addressing bullying and harassment in the maritime sector, including sexual assault and sexual harassment, within its new term of reference (see paragraph 16.14.1); and
    • .2 instructed the HTW Sub-Committee to develop and finalize, as a matter of priority, STCW training provisions addressing bullying and harassment in the maritime sector, including sexual assault and sexual harassment, as part of the new output on “Comprehensive review of the 1978 STCW Convention and Code” approved at this session (see paragraph […]), taking into account the work to be done in coordination with the JTWG. (JTWG = Tripartite joint ILO/IMO working group)

The draft of the meeting report from MSC105 and the intervention that Dominica made during the plenary session will be shared with the working group for reference and information.

Jillian Carson-Jackson will provide an update on when the working group will proceed. Next meetings are scheduled on:

  • Wednesday 11 May in the morning
  • Thursday 19 May in the evening

b) Evaluate and provide training options

Designing courses on NEMO, available totally free of charge. Investigating other training options. Taking into account. Minimum standards and Advanced standards. Listing out different kinds of outputs for parties to consider and opportunities for user groups.

The way forward regarding this topic was discussed with the group:

  • We could use existing training options, like ISCA Wellbeing, who just published trail courses which are endorsed by Bahamas,
  • ISWAN has training available as well, and raises awareness on the importance of not only having this available online but also in physical form.
  • We should try to ‘Funnel down’ the actual problem in the education, let people talk about this as part of the training. Include personal stories and create a ‘360 view’.
  • People from different companies, backgrounds, etc should be involved to get different perspectives etc. Only one company with input is a risk.
  • We need all the different aspects of mental health, you can’t fully understand that using online training only. We need to understand each other and respect each other.

Conclusion: We will first start with amending the IMO Model Course on PSSR and will remain open to all groups/companies who already provide this kind of curriculum and training and/or wish to develop it together with us.

c) Harmonizing best practices and guidance documents, industry resources and studies

Amongst United Nations bodies (IMO and ILO); NGO diversity manuals such as ICS, WISTA, ISWAN, BIMCO, INTERTANKO, INTERCARGO and the World Shipping Council. How do we make sure this work is easily implemented into ISM manuals, company procedures, etc.

  • Information about guidance and training from ISWAN is shared as an attachment to the meeting minutes in e-mail. ISWAN is invited to share more information on the next meeting of the working group.
  • Activities of the joint ILO/IMO working group will be monitored.

d) Awareness and response

Output relevant for mariners and other maritime professionals will be shared online by means on different channels. The working group will be open to hear the voice of the industry and take information into consideration. Reliable and accurate information about different aspects.

  • We will plan another live YouTube session on 18 May, which is ‘International Day for Women in Maritime.’
  • Other ideas or contributions are very much welcomed.

e) Reporting mechanisms and accountability

  • Investigate more about SASH reporting mechanism, accountability, processes, responsibilities and guidance’s.
  • Invite people to think about how we can link language on IMO model course 1.21 to the ISM Code.

3) Decisions and Take-Aways

  • Bahamas delegation will inform the group about the ILO meeting on revision of the MLC2006.
  • The draft of the meeting report from MSC105 (MSC015 WP.1) and the intervention that Dominica made during the plenary session will be shared with the working group for reference and information
  • ISWAN is invited to share more information about guidance, material, training, etc.
  • We will plan a Live session on YouTube on 18 May, on the work of this group.

4) Next Meeting

The sub-group working on the IMO Model Course is going to meet on 11 May 2022 and 19 May 2022, Ms. Jillian Carson Jackson is going to update the group on the exact times and meeting links.

Proposed to meet on Tuesday 17 May 2022 at 11.00 UTC using the Zoom platform.
Proposed future meeting days:

  • Tuesday 31 May 2022
  • Tuesday 14 June 2022
  • Tuesday 05 July 2022
  • Tuesday 29 July 2022

ANNEX A
List of Members and Participants

The members and participates of the COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector are listed below.

*The information in the list is privacy sensitive, and thus will not be published here.*

ANNEX B
Terms of Reference

The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science. COPE° facilitates committed maritime government, non-government, corporate, education, science and technology experts and partners to collaborate and create drivers for change. Members of the working group will be sharing information, ideas, learnings and pooling resources in order to work on:

  1. developing and delivering relevant actions and impactful solutions
  2. drivers for change, in order to tackle the wicked problems present in our world today
  3. solutions to build on an international UN framework to connect the industry to objectives.

The work the COPE° working group will be driven by ethical and humanitarian based values, taking into account:

  1. building on a psychologically safe workplace culture in the maritime sector
  2. the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  3. the issues relating to sexual assault, harassment and bullying in the maritime sector
  4. transparency and integrity
  5. supporting and honoring mariners globally

12 April Meeting – COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

Events, SASH / By

Meeting Minutes: COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

TUES, APRIL 12, 2022 | 7:00 AM ET

Events

1) Welcome

Participants of the meeting were invited to introduce themselves if they wish to in order to get to know each other a little better.

New members proposals were introduced with the group and agreed upon.

2) Activities and Scope of Work

For reference, find scope of work of this COPE° working group:

  1. Review and amend existing IMO model course 1.21 – Personal Safety and Social Responsibility
    As proposed in document MSC105/16/4, submitted to IMO Maritime Safety Committee in 2022 by Dominica, Turkey, Saudi Arabia, InterManager, IIMA, ICHCA International, IFSMA, AMPP.
  2. Evaluate and provide training options
    Designing courses on NEMO, available totally free of charge. Investigating other training options. Taking into account. Minimum standards and Advanced standards. Listing out different kinds of outputs for parties to consider and opportunities for user groups.
  3. Harmonizing best practices and guidance documents, industry resources and studies
    Amongst United Nations bodies (IMO and ILO); NGO diversity manuals such as ICS, WISTA, ISWAN, BIMCO, INTERTANKO, INTERCARGO and the World Shipping Council. How do we make sure this work is easily implemented into ISM manuals, company procedures, etc.
  4. Awareness and response
    Output relevant for mariners and other maritime professionals will be shared online by means on different channels. The working group will be open to hear the voice of the industry and take information into consideration. Reliable and accurate information about different aspects.

a) Sub-Group on IMO Model Course 1.21 PSSR

Latest version of the review of IMO Model Course 1.21 on PSSR was by email on Monday. We thank everyone who worked on reviewing this course already with the great work done so far. And invite interested people to join the sub-group working on the IMO Model Course.

Jillian Carson-Jackson provided an update on the work on the PSSR Model Course. Discussion points were:

  • Link with ISM – Language input on ISM on psychological safety on emergency situations, arising from this Model Course
  • During the IMO review of the Model Courses, the timetable will probably be removed for all of the Model Courses, into a recommended range of durations. This was mentioned during the HTW8 IMO sub-committee.
  • This COPE° working group will focus on the content more than on the hours, we want to mention that at IMO as well.
  • We invite people joining this meeting to describe what this work means to them, which we can use for awareness of this group and light up the focus on the work we do. We could use this while doing a YouTube live webinar or by having language about it on the NEMO° course we will develop later.
  • The table of part B – Par 6.4 mentions “Understand the impact of harassment, bullying and assault on ship safety, victims, and bystanders”. It is expected that the MSC is going to argue if this language should stay in the IMO model course. The group agreed that a Model Course is meant to be a guidance document and that this language is of utmost importance to keep.
  • If IMO Maritime Safety Committee agrees to do the review, then Dominica will be willing to take this forward in a working group within IMO.
  • Eva will send all participants copies of the documents to MSC105 submitted for Human element training and watchkeeping, by other IMO Member States.
  • The meetings of the sub-group to work on the IMO Model Courses are usually divided into two meetings to cover the different time zones. We will plan another meeting of the sub-group on our next session at 3 May 2022.

b) Reporting mechanisms and accountability

(postponed this agenda item to the next meeting on 3 May 2022)
Investigate more about SASH reporting mechanism, accountability, processes, responsibilities, and guidance.

  • Are there people who want to join on this work?

3) Decisions and take-aways

  • Invite people joining this meeting to describe what this work means to them.
  • Schedule a YouTube Live Webinar to discuss our work, the purpose and way forward in public. (Eva will share details and invite later this week.)
  • Update the participants of this meeting with documents submitted to MSC105 on human element training and watchkeeping.
  • Invite people to think about how we can link language on IMO model course 1.21 to the ISM.
  • We will wait with working on the IMO Model course 1.21 until after the Maritime Safety Committee will discuss documents on this work on 25 April 2022.

4) Next meeting

Proposed to meet on Tuesday 3rd May 2022 at 11.00 UTC using the Zoom platform.

ANNEX A
List of Members and Participants

The members and participates of the COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector are listed below.

*The information in the list is privacy sensitive, and thus will not be published here.*

ANNEX B
Terms of Reference

The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science. COPE° facilitates committed maritime government, non-government, corporate, education, science and technology experts and partners to collaborate and create drivers for change. Members of the working group will be sharing information, ideas, learnings and pooling resources in order to work on:

  1. developing and delivering relevant actions and impactful solutions
  2. drivers for change, in order to tackle the wicked problems present in our world today
  3. solutions to build on an international UN framework to connect the industry to objectives.

The work the COPE° working group will be driven by ethical and humanitarian based values, taking into account:

  1. building on a psychologically safe workplace culture in the maritime sector
  2. the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  3. the issues relating to sexual assault, harassment and bullying in the maritime sector
  4. transparency and integrity
  5. supporting and honoring mariners globally

ANNEX C
Activity 1 – Review of IMO Model Course 1.21 – Personal Safety and Social Responsibility

This sub-group will be chaired by Ms Jillian Carson-Jackson. The sub-group will update the main group on their work in the next meeting.

It is proposed that the existing model course is reviewed and amended in a stepwise approach:

  • Step 1 – review and update the existing model course as an incremental revision, based on the proposals identified in Annex I. develop the revised course outline and teaching syllabus for Model Course 1.21
  • Step 2 – review and consider amending the priority level 4 for the model course and, as appropriate, commence the full review as soon as possible taking into account the current workload for model course review and validation.

Noting the mature nature of IMO Model Course 1.21, and the focus on amending to expand existing training on safe working practices, effective communications on board ship, and effective human relationships on board ship to include elements of psychological safety and dealing with trauma and trauma response, it is proposed that Step 1 could be initiated following agreement at MSC 105, with the draft revised model course provided to HTW9 for validation.

The focus of the informal working group will be to provide the revision and provide content to the model course.

Points to consider:

  • Action in case of human emergency/accident is not well covered.
  • Action in case of personal crisis is not covered.
  • Advantages of shipboard community (in time of cabin internet) needs to be expanded.
  • Ethnicity culture & SASH needs to be addressed.
  • Should we be looking at a Basic PSSR and an Advanced PSSR for the Management team?

ANNEX I

29 March Meeting – COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

Events, SASH / By

Meeting Minutes: COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector

TUES, MARCH 15, 2022 | 6:00 AM ET

Events

1) Welcome

There was confusion around what time this meeting was scheduled for. Because of the many different time zones of the participants, this meeting was scheduled at 22.00 CET. A structured approach was proposed to avoid confusion about scheduled meeting times moving forward.

Participants of this meeting introduced themselves to get to know each other a little better.

2) Introduction of the Participants

The “List of participants” provided in Annex A of the meeting minutes from our previous session was presented. No further comments were given. It was decided that new applicants and interested people of this working group are going to be asked to send a short message containing their intentions, visions and introduction of themselves via email. We will then review those applicants’ applications in our next meeting and decide if those applicants are invited to join.

Current members of the group are invited to introduce persons who they think can contribute to the work on the group at any stage.

3) Activities

a) TERMS OF REFERENCE

The terms of reference as mentioned in Annex B: “Terms of reference” of the meeting notes were discussed and agreed upon by the group.

Discussion led to the decision to add the term “Acceptance” to diversity, equality, equity, and inclusion.

It was further noted that using the UN framework in a broader scope than just the IMO is a great idea. In this regard it was mentioned that we invited ILO to join this working group. ILO indicated they were excited about the work this group is doing but are still assessing whether or not to join. We are not sure about the reasons for this and will keep close communication with ILO with regards to the resources and information they are sharing.

The Terms of reference are to be uploaded on the COPE° website for documentation.

b) SCOPE OF WORK

Activities the COPE° working group will be focusing on was discussed in reviewing the Scope of work: 

  • Review and amend existing IMO model course 1.21 – Personal Safety and Social Responsibility
    As proposed in document MSC105/16/4, submitted to IMO Maritime Safety Committee in 2022 by Dominica, Turkey, Saudi Arabia, InterManager, IIMA, ICHCA International, IFSMA, AMPP.

  • Evaluate and provide training options
    Designing courses on NEMO, available free of charge. Investigating other training options, taking into account minimum standards and advanced standards. Listing out different kinds of outputs for parties to consider and opportunities for user groups.

  • Harmonizing best practices and guidance documents, industry resources and studies
    Amongst United Nations bodies (IMO and ILO); NGO diversity manuals such as ICS, WISTA, ISWAN, BIMCO, INTERTANKO, INTERCARGO and the World Shipping Council. How do we make sure this work is easily implemented into ISM manuals, company procedures, etc.?

  • Awareness and response
    Output relevant for mariners and other maritime professionals will be shared online by means on different channels. The working group will be open to hear the voice of the industry and take information into consideration. There will be an emphasis on ensuring that information shared is reliable and accurate.

c) SUB-GROUP ON IMO MODEL COURSE 1.21 PSSR

The first sub-group started to work on the IMO Model Course 1.21 on Personal Safety and Social Responsibility. The work is outlined and described in Annex C: “Activity 1 – Review of IMO Model Course 1.21 – Personal Safety and Social Responsibility.” The group updated the entire working group on the work of this sub-group.

The meeting proposed the sub-group to look into implementing language about the health impact of insufficient daylight and fatigue. Another subject to consider and discuss is the social aspect of sharing time around a meal on board. Not only does the quality of food have an impact on peoples’ health, but also the social interactions had during meals.

The meeting discussed the need for a reporting mechanism about SASH and unacceptable behavior, also questioning whether the group should consider inserting this into the group’s scope of work.

  • Could we investigate what is currently out there with regard to the means of reporting SASH? What are the challenges, what is the role of port states, flag states, companies, organizations and authorities?
  • Accountability guidance of ITF was mentioned, as well as the work of SaferWaves.

Ms. Jillian Carson-Jackson will inform members about the sub-working group’s next meeting in due time.

4) Decisions and Take-Aways

  • Agreed upon and approved the Terms of Reference and scope of work
  • Agreed to introduce new proposed members at next sessions
  • Jillian Carson-Jackson will inform members about the sub-working group’s next meeting, where they will work on the IMO Model Course
  • Add to the agenda of the next meeting: Investigate more about SASH reporting mechanisms, accountability, processes, responsibilities and guidance.

5) Next Meeting

Proposed to meet on Tuesday 12 April 2022.

ANNEX A
List of Members and Participants

The members and participates of the COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector are listed below.

*The information in the list is privacy sensitive, and thus will not be published here.*

ANNEX B
Terms of Reference

The COPE° Working group on Psychological Safety and Sexual Assault and Harassment in the Maritime Sector is hosted by Center for Ocean Policy and Economics, a subset of The Northeast Maritime Institute – College of Maritime Science. COPE° facilitates committed maritime government, non-government, corporate, education, science and technology experts and partners to collaborate and create drivers for change. Members of the working group will be sharing information, ideas, learnings and pooling resources in order to work on:

  1. developing and delivering relevant actions and impactful solutions
  2. drivers for change, in order to tackle the wicked problems present in our world today
  3. solutions to build on an international UN framework to connect the industry to objectives.

The work the COPE° working group will be driven by ethical and humanitarian based values, taking into account:

  1. building on a psychologically safe workplace culture in the maritime sector
  2. the successful integration of vulnerable and marginalized groups, in support of diversity, equality, equity, inclusion and acceptance
  3. the issues relating to sexual assault, harassment and bullying in the maritime sector
  4. transparency and integrity
  5. supporting and honoring mariners globally

ANNEX C
Activity 1 – Review of IMO Model Course 1.21 – Personal Safety and Social Responsibility

This sub-group will be chaired by Ms Jillian Carson-Jackson. The sub-group will update the main group on their work in the next meeting.

It is proposed that the existing model course is reviewed and amended in a stepwise approach:

  • Step 1 – review and update the existing model course as an incremental revision, based on the proposals identified in Annex I. develop the revised course outline and teaching syllabus for Model Course 1.21
  • Step 2 – review and consider amending the priority level 4 for the model course and, as appropriate, commence the full review as soon as possible taking into account the current workload for model course review and validation.

Noting the mature nature of IMO Model Course 1.21, and the focus on amending to expand existing training on safe working practices, effective communications on board ship, and effective human relationships on board ship to include elements of psychological safety and dealing with trauma and trauma response, it is proposed that Step 1 could be initiated following agreement at MSC 105, with the draft revised model course provided to HTW9 for validation.

The focus of the informal working group will be to provide the revision and provide content to the model course.

Points to consider:

  • Action in case of human emergency/accident is not well covered.
  • Action in case of personal crisis is not covered.
  • Advantages of shipboard community (in time of cabin internet) needs to be expanded.
  • Ethnicity culture & SASH needs to be addressed.
  • Should we be looking at a Basic PSSR and an Advanced PSSR for the Management team?

ANNEX I

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